ProtectingYour Privacy

Nexian Legal takes the protection of your privacy very seriously. We will only use your personal information to deliver the [products and] services you have requested from us, and to meet our legal responsibilities.

Core Services

We obtain information about you when you engage us to deliver our [products and/or] services and/or when you use our website, for example, when you contact us about our [products and/or] services.

The personal information we collect from you will vary depending on which [products and/or] services you engage us to deliver. The personal information we collect might include your name, address, telephone number, email address, IP address, which pages you may have visited on our website and when you accessed them.

In general terms, and depending on which [products and/or] services you engage us to deliver, as part of providing our agreed services we may use your information to:

• Contact you by post, email or telephone.
• Verify your identity where this is required.
• Understand your needs and how they may be met
• Maintain our records in accordance with applicable legal and regulatory obligations.
• Process financial transactions.
• Prevent and detect crime, fraud or corruption.

We are required by legislation, other regulatory requirements and our insurers to retain your data where we have ceased to act for you. The period of retention required varies with the applicable legislation but is typically five or six years. To ensure compliance with all such requirements it is the policy of the firm to retain all data for a period of seven years from the end of the period concerned.

• We will not sell or rent your information to third parties.
• We will not share your information with third parties for marketing purposes.
• Any staff with access to your information have a duty of confidentiality under the ethical standards that this firm is required to follow.

We may pass your information to our third-party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf, for example, to host servers. However, when we use third-party service providers, we disclose only the information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.

Please be assured that we will not release your information to third parties unless you have requested that we do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention and detection of crime, fraud or corruption.

Keeping your information up-to-date and accurate is important to us. We commit to regularly reviewing and correcting where necessary, the information that we hold about you. If any of your information changes, please email or write to us, or call us using the ‘Contact information’ noted below.

You have the right to ask for a copy of the information nexian Legal holds about you.

Whilst we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.

Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given, or where you have chosen, a password which enables you to access information, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Your data will be processed solely within the UK.

We may occasionally contact you by [post / email / telephone] with details of any changes in legal and regulatory requirements or other developments that may be relevant to your affairs and, where applicable, how we may assist you further. If you do not wish to receive such information from us, please let us know by contacting us as indicated under ‘Contact information’ below.

Access to your information: You have the right to request a copy of the personal information about you that we hold.

Correcting your information: We want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards.

Deletion of your information: You have the right to ask us to delete personal information about you where:

• You consider that we no longer require the information for the purposes for which it was obtained
• You have validly objected to our use of your personal information – see ‘Objecting to how we may use your information’ below
• Our use of your personal information is contrary to law or our other legal obligations

In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, when we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to our use of your information. The right might also apply where there is no longer a basis for using your personal information, but you do not want us to delete the data. Where this right is validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.

Please contact us in any of the ways set out in ‘Contact information’ below if you wish to exercise any of these rights.

We keep this privacy notice under regular review and will place any updates on nexian-legal.com. Paper copies of the privacy notice may also be obtained from contacting our head office at: nexian Legal, Aston Cross Business Village, Rocky Lane, Birmingham, B6 5RQ

Registered UK Business: Company Number 15821880

This privacy notice was last updated on: 26/07/2024

Matthew Newton – matt.newton@nexian-legal.com

We seek to resolve directly all complaints about how we handle your personal information, but you also have the right to lodge a complaint with the Information Commissioner’s Office at Information Commissioner’s Office Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Telephone – 0303 123 1113 (local rate) or 01625 545 745

Website: https://ico.org.uk/concern